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Monticello School Board – B&GC Rent Status

September 24th, 2012 by

The Monticello School Board called to order their monthly meeting Sept. 18 to discuss usage of facilities, budgets and other announcements.

Ray Ryburn, Leigh Carson and Felecia Smith attended the meeting as representatives of the Drew County Boys’ and Girls’ Club. Their presentation laid out their predicament in paying the rent this year for the facility they use for their after school and summer programs. The Monticello School District owns and operates the building located near the city park.

Ryburn, a board member of the Boys’ and Girls’ Club, said, “Grants have become more difficult to get, so we really don’t have the funds to pay what the rent has been in the past.”

The Boys’ and Girls’ Club paid $75,000 on rent covering five years, which ended on June 30, 2012 and came via a grant. The Boys’ and Girls’ Club program provides after school care and tutoring for children ages 5 – 18. Ryburn said the Boys’ and Girls’ Club needs to provide these children with this service, so they can continue to be part of the solution.

In other areas of South Ark., such as Pine Bluff and El Dorado, boys’ and girls’ clubs that reside in buildings used by the school district there is no rent. Typically if the club maintains in a building the school district owns there is no rent.

The money the club gets goes to salaries, supplies and their programs; rent’s large price tag of $15,000 posed a problem to the program. Superintendent Bobby Harper recommended that the Boys’ and Girls’ Club receive permission to use the facility this year considering the district received a JUA grant that paid for some of the expenses.

Through June 30, 2013, Drew County Boys’ and Girls’ Club will use the facility and continue to look for grants to help cover the rent next year.

The board discussed the athletic expenditure report for 2011 – 2012 and the athletic budget for 2012 – 2013. Last year the athletic department spent $1.275 million and this year they project spending $1.010 million, a $265,000 difference. The athletic budgets includes every possible expense including electricity, supplies, water, salaries and everything else that may arise.

Harper said, “This figure is pretty consistent with what we’ve been spending since I’ve been here and even before.” It goes up and down depending on what the district decides to do regarding their athletic facilities and also the type of schedule the school is on, block versus seven period schedules.

The athletic budget actually only consists of about 4 percent of the district’s budget. The board approved the athletic budgets.

The ASCIP plans and budget for 2012-2013 received approval by the board members too. The budget covers a variety of expenses at each of the Monticello School District Schools. It covers salaries, supplies, education coaches, instructional aids, benefits and others. The budget breaks up into different titles and areas of funds that are disbursed appropriately. For example, Title 3 funds go to assist limited English-speaking kids.

The only funds not yet received are Title 6, which are for technology, though the figures should be close to last year’s $37,000. All in all, the budget totals well over $1 million. The state requires this budget to be submitted for review in the following week, which is now possible due to the approval by the school board.

The Aug. Financial Report presented showed very little considering the school year just got under way. There wasn’t much expenditure or revenue so not much could be analyzed. The report received approval.

Other news in the board meeting involved the acceptance of the Drew Central bid of $4,000 for a used school bus.

The next Monticello School District board meeting will take place Oct. 23.

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